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Notary Services

Our office supplies Notary services for our clients.

What is a Notary?

A notary public is an appointed officer who acts as an impartial witness to certain transactions.  The notary’s participation in these transactions creates a degree of certainty and integrity that is crucial to the proper operation of business, government and commerce.

The notary’s role in a transaction is to act as an impartial witness who also has the authority to perform certain duties and make a certified statement about the transaction and its principals.

The most typical notarial transactions involve the execution (signing) of a document.  In order for the document to be properly executed, the signer must appear before the notary, prove his/her identity to the notary, and acknowledge his/her comprehension of the document and willingness to sign OR swear/affirm that the contents of the document are true.  The required notarial act is determined by the composition of the document or is at the direction of the signer or other party involved with the document—it is not determined by the notary.

The notary conveys the facts of a notarial act/transaction by completing an official statement called the “notarial certificate.”   The notarial certificate is always signed, and often sealed (depending on state requirements) by the notary.  The notarial certificate commonly appears at the end of a document or is attached to the document as a separate sheet.  The most familiar notarial certificate language reads substantially like:  “Acknowledged before me by (Signer’s Name) this (date) day of (month), (year)” or “Sworn/affirmed before me this (date) day of (month), (year).”

Notaries derive their authority from their state governments.  They are “appointed” or “commissioned” by a top official of their state, generally the Governor, Secretary of State or Treasurer.  Each state has its own unique notary laws and notaries must follow the laws of their particular state.  This means that notaries in one state may have authority to perform duties that notaries in another do not—it depends completely on each state’s notary laws.  There is no corresponding or overriding federal law governing notaries.

A notary’s specific, authorized duties vary by state but can include:

  • Administer oaths and affirmations;
  • Take and certify the acknowledgment of a document;
  • Take and certify affidavits;
  • Take and certify depositions;
  • Issue protests of notes and bills;
  • Witness the opening of safe deposit boxes and certify a list of contents;
  • Issue subpoenas;
  • Perform civil marriage ceremonies
Most people believe that notaries simply “notarize signatures.”  This greatly oversimplifies a notary’s duties and responsibilities.  In carrying out his or her duties, a notary not only follows what is dictated in state law but exercises subjective judgment on matters such as the state of mind of the signer, the signer’s comprehension of the transaction, or whether fraud or coercion are present. 
 

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A H Gantt CPA & Associates, PA is a licensed and insured firm of Certified Public Accountants (CPA) located in Kissimmee Florida catering to US Taxation and Reporting issues, for domestic and non-resident clients, both individuals and corporations. A H Gantt CPA & Associates, taxes, cpa orlando, accountant kissimmee, 1040nr, derek breen, florida accountant, cpa, business tax florida, filing taxes, US taxation, tax reporting, non-resident taxes, visa, immigration, move to florida, consultancy taxation